Recordation of Intellectual Property at the Directorate General of Customs and Excise: Registration Procedures and Legal Protection Explained

customs-legal

According to the Priority Watch List (PWL) issued by the United States Trade Representative (USTR) in 2023, Indonesia remains on the list of countries assessed by the United States as having significant intellectual property (IP) violations1. The rapid expansion of free trade and the increasing number of trade agreements ratified by Indonesia have made the issue of intellectual property protection a primary concern for the government. As an actualization of commitment to control the import and export of goods indicated to be resulting from IP infringements, the Indonesian government through the Directorate General of Customs and Excise (“DGCE”) issued an IP protection policy, namely IP Recordation in the customs database owned by the DGCE, as regulated by the Republic of Indonesia Government Regulation Number 20 of 2007 on Control of the Import or Export of Goods indicated to be or allegedly resulting from infringements of intellectual property rights  (“GR 20/2017”), and Minister of Finance of the Republic of Indonesia Regulation Number 40/PMK.04/2018 on Recordation, Deterrence, Guarantee, Temporary Suspension, Monitoring and Evaluation to Control the Import or Export of Goods Suspected of Constituting or Resulting from Infringements of Intellectual Property Rights (“MoF Reg. 40/2018”).

Based on this regulation, the DGCE is authorized to take preventive measures, which is to conduct deterrence of the goods that are suspected of constituting or resulting from IP infringements in the form of Trademarks and Copyrights, provided that the IP has been previously approved and recorded in the DGCE’s recordation system. Therefore, the purpose and benefits of this recordation itself are prevention before IP-infringing goods are distributed in the domestic market, protect the business processes of IP holders/owners, and enhancing the confidence of both domestic and foreign investors.

The following will elaborate further on the procedures for IP Recordation in DGCE database, and the actions of Deterrence and Suspension as legal protection measures for registered IP in the Recordation system.

Intellectual Property Recordation Application

Owner/holder of Trademarks or Copyrights may submit an application to the DGCE official for registration in the DGCE’s recordation system, which is conducted in writing to the Director of Enforcement and Investigation of the DGCE Head Office, and also submitted electronically through the CEISA HKI application accessible on the service user portal (https://customer.beacukai.go.id).2 The applicant must be a business entity domiciled in Indonesia3 The application is submitted by enclosing the following documents:4

  1. Proof of ownership of IP;
  2. Data regarding the characteristics of products authenticity such as product trademark, trade names, product appearance, packaging, distribution and marketing routes, as well as the number of products marketed in a region, in the case of trademark IP;
  3. Data on the characteristics or specifications of copyrighted works in the fields of science, arts, literature, or related rights created, in the case of copyright IP; and
  4. A statement of liability from the owner or holder of the IP for any consequences arising from the recordation;
  5. Proof of transfer of rights if the IP has been transferred;
  6. Other data required by DGCE officials for recordation purposes.

Subsequently, the IP owner or holder must appoint an Examiner who understands and is competent in assessing the authenticity of the Trademarks and Copyrights of the goods to be recorded in the DGCE’s Recordation. The Examiner will then make a presentation to and be interviewed by DGCE officials.5

Upon submission of the application, DGCE officials will conduct the Formal and Substantive Examinations.6 The Formal Examination includes the completeness of filling out the application form and its attachments, while the substantive examination involves reviewing the accuracy and validation of the application data, as well as reviewing the results of the presentation and interview conducted with the IP owner/holder and the Examiner.7

Based on the examination results, DGCE officials will approve or reject the application within a maximum period of 30 (thirty) days from the date of receipt.8 If the Formal Examination results are not fulfilled, the application will be returned to the applicant for correction and/or completion.9 However, if the Substantive Examination results are not fulfilled, the Director of DGCE will notify the applicant of the rejection along with the reasons for the rejection.10 If the application is approved, the approval of registration in the DGCE’s recordation system will be valid for a maximum period of 1 (one) year from the date of approval and may be extended.11 This extension must be submitted to DGCE no later than 30 (thirty) days before the Recordation period expires.12 If the application is not extended, the IP holder or owner must submit a new application.13

Post-Intellectual Property Recordation

The IP owner or holder must send a notice if there is a change in the IP data that have been recorded.14 This change request is submitted in writing and/or via electronic mail to the DGCE. Subsequently, DGCE officials will validate the changes and decide to grant approval or rejection within 30 (thirty) days since the notice of data changes is received in complete.15

In addition, DGCE officials will also conduct monitoring and evaluation of the data in the Recordation system at least once a year, which is conducted by way of field inspection. 16 Based on the monitoring and evaluation results, approval of Recordation may be revoked if:17

  1. The IP owner or holder does not provide confirmation of the Deterrence notice of the goods suspected of constituting or resulting from an IP infringement, which is given by DGCE Officials 3 (three) different times of Deterrence;
  2. The IP owner or holder does not extend the Intellectual Property Recordation;
  3. the IP owner or holder does not notify to make changes to the data in the event that there are changes to the Trademark or Copyright data;
  4. There is a discrepancy between the recordation data and the field inspection results.

Deterrence by DGCE

As a form of legal protection for registered IP in the DGCE’s Recordation system, DGCE officials may take preventive action in the form of Deterrence against imported or exported goods suspected of or originating from IP violations based on sufficient evidence.18 Deterrence means administrative action to delay the release, loading, and transportation of imported or exported goods until customs obligations are fulfilled.19 In the event that an alleged IP infringement is discovered, supervising DGCE officials will notify the IP owner or holder through the CEISA Application System and/or electronic mail.20 Subsequently, the IP owner or holder must confirm the notification to DGCE officials no later than 2 (two) days after the notification date. 21 This confirmation includes:22

  1. Submitting a request for Suspension order to the Commercial Court at the District Court in the jurisdiction of the local Customs Area; or
  2. Not submitting a request for Suspension order to the Court.

Suspension essentially consists of the same actions as Deterrence, but Suspension is based on a court order.23 In the event that the IP owner or holder provides confirmation to apply for Suspension, within a maximum period of 4 (four) working days after confirmation, the IP owner or holder must:24

  1. Provide a Guarantee to DGCE officials in the amount of Rp100,000,000.00 (one hundred million Rupiah) in the form of a bank guarantee or insurance company guarantee (“Guarantee”);
  2. Submit a request for Suspension through an application to the Chief of Court; and
  3. Submit evidence of the Suspension application to DGCE officials in hard copy and/or electronic mail.

DGCE official who conducts supervision may:

  1. Continue Prevention of imported or exported goods suspected of or originating from IP infringement;
  2. Provide a summary of imported or exported goods suspected of or originating from IP infringement to the IP owner or holder to fulfil the Suspension application requirements through an application to the Chief of Court. This summary may be provided if DGCE officials have received a copy of the guaranteed acceptance evidence.25

Furthermore, if the Suspension application has been registered with the Commercial Court at the District Court, referring to Article 8 of the Supreme Court Regulation Number 6 of 2019 concerning Temporary Suspension Orders (“SC Reg 6/2019“), the Panel of Judges will issue a Suspension Order no later than 2 (two) days after the application registration. Subsequently, DGCE officials will implement the Suspension within 10 working days and determine the date for physical examination of the goods under Suspension. This physical examination is conducted by the IP owner or holder together with DGCE officials, representatives from the Court, representatives from the Directorate General of Intellectual Property, and importers/exporters.

The IP owner or holder is responsible for all operational costs arising from Deterrence and Suspension of goods suspected of or originating from IP infringement, including inspection costs, dismantling costs, storage costs, transportation costs, container rental costs; and/or other necessary costs.After the physical examination is conducted and there is sufficient evidence of an IP infringement, the Judge will render a decision confirming the Suspension Order. 26  Subsequently, the IP owner or holder may take legal action in accordance with applicable laws and regulations.27


  1. https://ustr.gov/about-us/policy-offices/press-office/press-releases/2023/april/ustr-releases-2023-special-301-report-intellectual-property-protection-and-enforcement
  2. Article 5 of GR 20/2017
  3. Article 5 paragraph 3 of GR 20/2017
  4. Article 5 paragraph 2 of GR 20/2017
  5. Article 3 paragraph 3 of MoF Reg. 40/2018
  6. Article 4 of MoF Reg. 40/2018
  7. Article 1 point 15 of MoF Reg. 40/2018
  8. Article 5 paragraph 4 of MoF Reg. 40/2018
  9. Article 6 paragraph 2 of MoF Reg. 40/2018
  10. Article 6 paragraph 3 of MoF Reg. 40/2018
  11. Article 5 paragraph 5 of MoF Reg. 40/2018
  12. Article 5 paragraph 5 of MoF Reg. 40/2018
  13. Article 7 paragraph 4 of MoF Reg. 40/2018
  14. Article 8 paragraph (1) of MoF Reg. 40/2018
  15. Article 8 paragraphs (3) and (4) of MoF Reg. 40/2018
  16. Article 25 paragraph (1) of MoF Reg. 40/2018
  17. Article 25 paragraph 3 of MoF Reg. 40/2018
  18. Article 10 paragraph (1) of MoF Reg. 40/2018
  19. Article 1 point 7 of MoF Reg. 40/2018
  20. Article 10 paragraph 5 of MoF Reg. 40/2018
  21. Article 11 paragraph (1) of MoF Reg. 40/2018
  22. Article 11 paragraph 2 of MoF Reg. 40/2018
  23. Article 1 point 6 of MoF Reg. 40/2018
  24. Article 11 paragraph (3) of MoF Reg. 40/2018
  25. Article 12 paragraph (1) of MoF Reg. 40/2018
  26. Article 14 paragraph (4) of SC Reg. 6/2019
  27. Article 17 of SC Reg. 6/2019

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Dina Amini
Dina Amini
Junior Associate

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